Contract-Price Charges - Revision history

Dina at 08:04, 8 July 2020

2020-07-08T08:04:58Z

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	[[Contract-Price Charges]] provide an easy-to-use and innovative way to ensure that clients get billed for the service contracts you have signed with them, whether they are recurring contracts or ad-hoc contracts/projects.		[[Contract-Price Charges]] provide an easy-to-use and innovative way to ensure that clients get billed for the service contracts you have signed with them, whether they are recurring contracts or ad-hoc contracts/projects.

	Contract-Price Charges are used to charge for an amount agreed upon in a contract. For example, let’s say you sign a 50-hour (block-of-time) contract with a customer for a price of $1,000. You can then create a Contract-Price Charge to represent this amount ($1,000) in the ~~CommitCRM~~ system. A Contract-Price Charge only represents an amount listed for a contract—it does not represent a fee for specific work performed under a contract.		Contract-Price Charges are used to charge for an amount agreed upon in a contract. For example, let’s say you sign a 50-hour (block-of-time) contract with a customer for a price of $1,000. You can then create a Contract-Price Charge to represent this amount ($1,000) in the RangerMSP system. A Contract-Price Charge only represents an amount listed for a contract—it does not represent a fee for specific work performed under a contract.

	Contract-Price Charges work much like other charges in ~~CommitCRM~~: they are included in reports; they can be defined as Billable; and they are included in invoices. However, since Contract-Price Charges do not represent specific work, they do not affect the balance of a contract block. For further explanation, see [[Contract-Price Charges#Contract-Price Charges: Features\|Contract-Price Charges Features]] below.		Contract-Price Charges work much like other charges in RangerMSP: they are included in reports; they can be defined as Billable; and they are included in invoices. However, since Contract-Price Charges do not represent specific work, they do not affect the balance of a contract block. For further explanation, see [[Contract-Price Charges#Contract-Price Charges: Features\|Contract-Price Charges Features]] below.

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	\| style="color:#000;" \| <div id="mp-tfa">Watch '''[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]''' for Contract-Price Charges implementation examples.</div>
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	<br><br>		<br><br>
	__TOC__		__TOC__

	==Benefits of Using Contract-Price Charges==		==Benefits of Using Contract-Price Charges==
	*'''Monitor your contracts easily and export the charge to QuickBooks.'''<br>By using Contract-Price Charges, you can easily define, track, and bill for the price of a contract itself. To invoice the client, export the Contract-Price Charge to QuickBooks, just like any other charge in ~~CommitCRM~~.		*'''Monitor your contracts easily and export the charge to QuickBooks.'''<br>By using Contract-Price Charges, you can easily define, track, and bill for the price of a contract itself. To invoice the client, export the Contract-Price Charge to QuickBooks, just like any other charge in RangerMSP.

	*'''Billing for recurring services is simple.'''<br>When you renew a contract for the next billing period, Contract-Price Charges are automatically transferred as well. You need only create a Contract-Price Charge once for each contract, making invoicing for recurring services simple! For a more detailed description of this benefit, see the [[Contract-Price Charges#Benefits of Copying Contract-Price Charges\|Benefits of Copying Contract-Price Charges]] section.		*'''Billing for recurring services is simple.'''<br>When you renew a contract for the next billing period, Contract-Price Charges are automatically transferred as well. You need only create a Contract-Price Charge once for each contract, making invoicing for recurring services simple! For a more detailed description of this benefit, see the [[Contract-Price Charges#Benefits of Copying Contract-Price Charges\|Benefits of Copying Contract-Price Charges]] section.
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	Contract-Price Charges allow you to define charges that represent the payment for the contract itself. These charges function like regular charges, meaning that they are included in reports, use the billable flag, and are included in invoices.		Contract-Price Charges allow you to define charges that represent the payment for the contract itself. These charges function like regular charges, meaning that they are included in reports, use the billable flag, and are included in invoices.

	By creating a Contract-Price Charge, you can invoice your customer for a contract (or portion of a contract) from within ~~CommitCRM~~ and export the charge to QuickBooks, as you would any other charge. Since this type of charge is set as Billable, it is considered a charge that should be billed for, and users can create invoices for these charges using ~~CommitCRM’s~~ invoice-creation wizard (from File > New > QuickBooks Invoice), as they would any other charge.		By creating a Contract-Price Charge, you can invoice your customer for a contract (or portion of a contract) from within RangerMSP and export the charge to QuickBooks, as you would any other charge. Since this type of charge is set as Billable, it is considered a charge that should be billed for, and users can create invoices for these charges using RangerMSP’s invoice-creation wizard (from File > New > QuickBooks Invoice), as they would any other charge.

	[[File:contracts_price_charge_invoice.gif\|center]]		[[File:contracts_price_charge_invoice.gif\|center]]

	Note that the invoice lines include both standard and Contract-Price charges, so you can bill for the Contract-Price charge like any other charge and monitor all invoices from within ~~CommitCRM~~.		Note that the invoice lines include both standard and Contract-Price charges, so you can bill for the Contract-Price charge like any other charge and monitor all invoices from within RangerMSP.


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	Copying contracts can be done in two ways:		Copying contracts can be done in two ways:

	*'''Renewing Contracts With the Batch Copy Wizard''', which copies a group of contracts to the next date ranges. This method is generally used to renew contracts for the same customers. Note that if you are not familiar with the Batch Copy Wizard, it is recommended to review the [[Recurring Contracts]] section first~~. You can also watch the [http://www.commitcrm.com/videos/commit_contracts_batch_copy_wizard_video.htm Copying Recurring Contracts video] to familiarize yourself with the contract-renewal process~~.		*'''Renewing Contracts With the Batch Copy Wizard''', which copies a group of contracts to the next date ranges. This method is generally used to renew contracts for the same customers. Note that if you are not familiar with the Batch Copy Wizard, it is recommended to review the [[Recurring Contracts]] section first.

	*'''Using the manual single copy''', which copies one contract at a time. This method is generally used to create a new contract for a different customer.		*'''Using the manual single copy''', which copies one contract at a time. This method is generally used to create a new contract for a different customer.
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	Using this method, you can easily see which services the contract includes and easily bill the customer accordingly.		Using this method, you can easily see which services the contract includes and easily bill the customer accordingly.
	<br><br>		<br><br>
	~~>> To learn more about how to implement, watch [http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]~~

	==Converting Contract-Price Charge to a Regular Charge==		==Converting Contract-Price Charge to a Regular Charge==
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	==See Also==		==See Also==
	*[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]
	*[[Contracts]]		*[[Contracts]]
	*[[Charges]]		*[[Charges]]

Robert at 10:38, 13 August 2014

2014-08-13T10:38:24Z

← Older revision		Revision as of 10:38, 13 August 2014
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	\| style="color:#000;" \| <div id="mp-tfa">Watch '''[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]''' for Contract-Price Charges implementation examples.</div>		\| style="color:#000;" \| <div id="mp-tfa">Watch '''[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]''' for Contract-Price Charges implementation examples.</div>

Sheli: /* Contract-Price Charges: Features */

2012-11-28T09:58:50Z

Contract-Price Charges: Features

← Older revision		Revision as of 09:58, 28 November 2012
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	*'''Contract-Price Charges do not refer to a specific time:''' The details window of a Contract-Price charge does not include the “From Time” or “To Time” fields, as these are irrelevant for this type of charge.		*'''Contract-Price Charges do not refer to a specific time:''' The details window of a Contract-Price charge does not include the “From Time” or “To Time” fields, as these are irrelevant for this type of charge.

	*'''Hourly Contract-Price charges do not affect working hours summaries:''' Like any other Charge, Contract-Price Charges can be hourly-based, and can be assigned to a specific employee. As opposed to a regular Charge, since Contract-Price Charges represent a purchase of a service rather than work actually performed, they do not affect the total working hours amount of employee or customers. Only if the Contract-Price Charge is converted to a regular Charge, then it will affect summary reports. See more details below.		*'''Hourly Contract-Price charges do not affect working hours summaries:''' Like any other Charge, Contract-Price Charges can be hourly-based, and can be assigned to a specific employee. As opposed to a regular Charge, since Contract-Price Charges represent a purchase of a service rather than work actually performed, they do not affect the total working hours amount of employee or customers. Only if the Contract-Price Charge is converted to a regular Charge, then it will affect summary reports. See more details below in [[Contract-Price Charges#Using Hourly-Based Items in Contract-Price Charges\|Using Hourly-Based Items in Contract-Price Charges]].

Sheli: /* Contract-Price Charges: Features */

2012-11-28T09:58:10Z

Contract-Price Charges: Features

← Older revision		Revision as of 09:58, 28 November 2012
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	===Using Hourly-Based Items in Contract-Price Charges===~~<br>~~		===Using Hourly-Based Items in Contract-Price Charges===
	When defining items, users can define each Item with a price that can be either be unit-based or hourly-based. This Item can then be used in charges and Contract-Price Charges to represent work by hours or by service (by unit).		When defining items, users can define each Item with a price that can be either be unit-based or hourly-based. This Item can then be used in charges and Contract-Price Charges to represent work by hours or by service (by unit).

Sheli: /* Contract-Price Charges: Features */

2012-11-28T09:57:56Z

Contract-Price Charges: Features

← Older revision		Revision as of 09:57, 28 November 2012
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	*'''Contract-Price Charges do not refer to a specific time:''' The details window of a Contract-Price charge does not include the “From Time” or “To Time” fields, as these are irrelevant for this type of charge.		*'''Contract-Price Charges do not refer to a specific time:''' The details window of a Contract-Price charge does not include the “From Time” or “To Time” fields, as these are irrelevant for this type of charge.

	*'''Contract-Price ~~Charges use only unit-based items~~:''' Like any other ~~charge~~, ~~each~~ Contract-Price ~~charge should~~ be ~~linked~~ to ~~an Item~~. ~~However~~, Contract-Price Charges ~~can use only unit-based Items (as opposed to hourly Items), since they reflect~~ a purchase of a service ~~in units~~ rather than work actually performed. ~~For further explanation~~, ~~see the box~~ below.		*'''Hourly Contract-Price charges do not affect working hours summaries:''' Like any other Charge, Contract-Price Charges can be hourly-based, and can be assigned to a specific employee. As opposed to a regular Charge, since Contract-Price Charges represent a purchase of a service rather than work actually performed, they do not affect the total working hours amount of employee or customers. Only if the Contract-Price Charge is converted to a regular Charge, then it will affect summary reports. See more details below.


	~~'''Why do~~ Contract-Price Charges ~~use only unit-based Items?'''~~<br>When defining items, users can define each Item with a price that can be either be unit-based or hourly-based. This ~~classification~~ can then be used in charges, to ~~log~~ work by hours or by service (by unit).		===Using Hourly-Based Items in Contract-Price Charges===<br>
			When defining items, users can define each Item with a price that can be either be unit-based or hourly-based. This Item can then be used in charges and Contract-Price Charges to represent work by hours or by service (by unit).

	~~When assigning Items to Contract~~-~~Price Charges~~, ~~only unit~~-based items ~~can be~~ used~~. The system is set up this way~~ in ~~order to prevent situations in which Contract-Price~~ Charges affect ~~employees’ hourly reports. By using unit-based charges, you can add charges to the system without influencing the employee's hourly summary charge~~ reports.		Unit-based items do not represent a time spent on a job, and therefore never affect total working hours of employees or customers.
			Hourly-based items represent a time spent on a job, and when used in regular Charges they affect total working hours of employees or customers in reports etc.

	~~For example~~, in ~~order to charge for a block of 50 hours~~, ~~you should add a Labor Item that~~ is ~~a unit~~- based ~~“block of 50 hours” rather than adding an hour~~-~~based Item~~ that ~~sets the charge~~ for ~~50 hours~~. This ~~method actually helps~~ to ~~keep~~ the ~~data accurate as~~ hours Charges ~~should only be added~~ to ~~describe~~ actual work performed ~~or time actually spent~~.		However, when using hourly-based Items in Contract-Price Charges, the behavior is different than regular Charges:
			* '''Hourly-based Contract-Price Charges appear with the label '(Hourly)'''', as opposed to 'Hours' that appear for regular Charges. This is to differ between the 'hourly' service being offered in the Contract-Price Charge and the 'hours' spent on actual work performed in the regular Charge.
			* '''Contract-Price Charges do not affect the total working hours amount of employee or customers''', because these Contract-Price Charges represents a service being offered to the customer, rather than actual work performed.

			[[File:Contract-price_charge_hourly.png]]

	==Invoicing Contract-Price Charges==		==Invoicing Contract-Price Charges==

Sheli: /* Contract-Price Charges and Custom Pricing */

2012-11-14T14:35:10Z

Contract-Price Charges and Custom Pricing

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 <br><br>
 >> To learn more about how to implement, watch [http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]
 ==Contract-Price Charges and Custom Pricing==
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 Note that when copying the contract together with the Contract-Price Charges, the charge’s prices will be copied as-is. This means that if you copy the contract to a different account that has predefined custom pricing, the custom prices will not be affect the copied Contract-Price Charges. The system always assumes the all charges in the tab—exactly as they are—represent the price of the contract. You can always adjust the charges after copying them, if necessary.
 ==Contract-Price Charges Privileges==

Sheli: /* Benefits of Copying Contract-Price Charges */

2012-11-14T14:33:38Z

Benefits of Copying Contract-Price Charges

← Older revision		Revision as of 14:33, 14 November 2012
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	==Benefits of Copying Contract-Price Charges==		===Benefits of Copying Contract-Price Charges===
	Copying Contract-Price charges along with the contract provides you with the following benefits:		Copying Contract-Price charges along with the contract provides you with the following benefits:

Sheli: /* Creating a New Contract-Price Charges */

2011-07-12T20:30:57Z

Creating a New Contract-Price Charges

← Older revision		Revision as of 20:30, 12 July 2011
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	'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field. ~~A new Item window now opens:~~		'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field.


	==Viewing Contract-Price Charges==		==Viewing Contract-Price Charges==

Sheli: Undo revision 5219 by Sheli (Talk)

2011-07-12T20:30:05Z

Undo revision 5219 by Sheli (Talk)

← Older revision		Revision as of 20:30, 12 July 2011
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	'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field. A new Item window now opens:		'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field. A new Item window now opens:

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	~~{\| id="mp-left" cellpadding="2" cellspacing="5" style="width:100%; vertical-align:top; background:#ffffff;"~~
	~~! <h2 id="mp-tfa-h2" style="margin:0; background:#fff3e1; font-size:120%; font-weight:bold; border:1px solid #FFCB99; text-align:left; color:#000; padding:0.2em 0.4em;">Tip~~
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	\| style="color:#000;" \| <div id="mp-tfa">Watch '''[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]''' for Contract-Price Charges implementation examples.</div>
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	==Viewing Contract-Price Charges==		==Viewing Contract-Price Charges==

Sheli: /* Creating a New Contract-Price Charges */

2011-07-12T20:28:28Z

Creating a New Contract-Price Charges

← Older revision		Revision as of 20:28, 12 July 2011
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	'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field. A new Item window now opens:		'''Adding New Items'''<br>New Items can be added directly from the Contract price–Charge window by clicking on the plus sign (+) in the Item field. A new Item window now opens:

			{\| id="mp-tfp" style="margin:7px 0 0 0; width:100%; background:none;"

			\| class="MainPageBG" style="width:50%; border:1px solid #FFCB99; background:#ffffff; vertical-align:top; color:#000;" \|
			{\| id="mp-left" cellpadding="2" cellspacing="5" style="width:100%; vertical-align:top; background:#ffffff;"
			! <h2 id="mp-tfa-h2" style="margin:0; background:#fff3e1; font-size:120%; font-weight:bold; border:1px solid #FFCB99; text-align:left; color:#000; padding:0.2em 0.4em;">Tip
			\|-
			\| style="color:#000;" \| <div id="mp-tfa">Watch '''[http://www.commitcrm.com/videos/commit_contracts_contract_price_charges_video.htm Contract-Price Charges Tutorial Video]''' for Contract-Price Charges implementation examples.</div>
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	==Viewing Contract-Price Charges==		==Viewing Contract-Price Charges==